Minutes of the regular meeting of the Board of Trustees of the Village of Hoffman, County of Clinton, and State of Illinois, held on Wednesday, July 12, 2006, at 7:00 P.M. Meeting called to order by President Guile. The following trustees answered roll call:
The minutes of the previous meeting were read by the Village Clerk and approved as read. Visitors recognized: Leona Stover, Mark Hodapp, and Bob Zimmerman were present. Leona Stover was present to discuss with the board her concerns regarding her water bill. After a lengthy discussion, it was determined that Travis would meet with Mrs. Stover at a later date to resolve this issue. Mark Hodapp was present as a reporter for the Centralia Sentinel and Carlyle Union Banner. Bob Zimmerman was present to request a load of dirt for the ball diamond. He also discussed repairs needed for the Announcer’s Booth and the dugouts. This will be added to next month’s agenda for a vote. The attached bills totaling $17,292.73 and $1,128.54 was presented for approval and payment. A motion was made by Abernathy and seconded by Travis to pay the bills presented. Motion carried with no opposition. Committee Reports: Finance/Economic Development – Nowak discussed the transfer of funds for the Village accounts. He will meet with Hugo to finalize this transfer. Health – nothing to report Ordinance/Zoning – nothing to report. Park/Beautification –nothing to report. Streets – nothing to report.
Amendments to the Agenda – None President’s Updates & Comments – President Guile informed board members that the Village has instituted a lawsuit regarding the Mays house. He will ask the attorney what will happen if the property is sold. President Guile discussed the waste water report. There were two concerns, but no findings. He also read a letter from Centralia City Manager Grant Kleinhenz announcing that effective August 1, 2006, water rates for Hoffman will decrease from $1.93 to $1.87 per 1,000 gallons. President Guile stated that the Village had received a letter and Certificate from the Lofty Oaks Association through Irvin Funeral Home stating that a living tree has been planted in the forests of the State of Illinois in memory of Edward E. Stover.
Hugo stated that she and Diana are continuing to work together on clerk training. She also stated that the new water software program will require the village to purchase a new printer. Our current printer will not work with this program. Hugo advised board members that there are problems with the Waddell water bill account. She will be contacting them to work out other payment options. Attorney’s Updates & Comments – none
Culvert at FS Elevator - tabled Web Page – Nowak has spoken with the company associated with Netwitz regarding hosting costs. The cost would be $19.95 per month payable on a six month or annual basis. Access Drive at Flush Hydrants on Route 161 East of Village – tabled East 2nd & Pine Road Project – Tabled until bills for the project have been submitted. Board members discussed applying for Motor Fuel Tax funds to reimburse Village for costs of this project. Once all the bills have been received the Board will review and vote on applying for Motor Fuel Tax funds. Bike Path Maintenance - President Guile stated that Sandy has contacted someone regarding the re-sealing of the bike path. A bid is forthcoming. Maintenance of Basketball Courts - Travis stated that the striping is done. Travis thanked everyone who helped. She also stated that the cracks in the court will be filled when the pads for the benches are poured. Records Retention - tabled 06-07 Appropriation Ordinance - Board members reviewed the updated 06-07 Appropriation Ordinance. Abernathy made a motion to approve the ordinance, seconded by Nowak. A roll call vote was taken: Abernathy - yes; McCoy - yes; Nowak - yes; Travis - yes; Hohman - absent; Gammon - absent. Motion carried with no opposition. Transfer Funds into FSB General Fund Checking - Nowak stated that he will transfer what has accumulated in CD’s and Hugo will transfer the difference from Illinois First account. Counter Signatures of Checks - It was previously discussed that the bonding agency requires counter signatures of checks. Abernathy made a motion for the Village President to be added to the signature card. Travis seconded the motion. Motion passed with no opposition.
Village Rummage Sale - signs are available for the one-way streets for the Little Toot Train. The signs will be dropped off at President Guile’s house on August 4, 2006. Village Hall Banquet Room - There is sizable crack in the floor of the banquet room that needs repaired. Travis will contact flooring companies to get bids on the repairs and report back at the next board meeting. New Business Ball Diamond Maintenance Equipment - it was decided to table this issue until January. This will be removed from the agenda until that time.
Motion to adjourn by Travis, second by Abernathy. Motion carried.
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