Minutes of the regular meeting of the Board of Trustees of the Village of Hoffman, County of Clinton, and State of Illinois, held on Wednesday, April 12, 2006, at 7:00 P.M. Meeting called to order by President Guile. The following trustees answered roll call:
The minutes of the previous meeting were read by the Village Clerk and approved as read. Kim Hugo was sworn in as the Village Clerk. President Guile presented Diana Donahoo with a plaque for recognition of her service as Village Clerk. Visitors recognized: Jason Edwards and Tony Petrea The attached bills totaling $9,487.30 and $4,188.83, plus $81.29 for an additional invoice for Ron Carpenter were presented for approval and payment. Roll call vote: McCoy – yes, Travis – yes, Abernathy – yes, Hohman – yes, Nowak – yes. Motion carried. Committee Reports: Finance/Economic Development – none Health – none Ordinance/Zoning – none Park/Beautification –Travis reported that a request was made to move concrete parking blocks at Post Office so the driver can get mail into the building. McCoy will contact Bob to move the blocks. Streets – none
Clerk’s Updates and Comments –Hugo stated that the village has received audited financial statements for Illinois Funds FY2005 if anyone is interested in reviewing them. There will also be a Public Investors’ Financial Symposium in May 2006. A thank you note from the Carlyle Post Prom Committee was read. Kim and Diana have been working together two days a week since the last meeting for training. A review of overdue notices for water bills was presented Attorney’s Updates & Comments – this was discussed under new business, residential zoning.
Culvert at FS Elevator - tabled Web Page – Nowak handed out information regarding the Village’s web site. Members present discussed the information he received from the contacts he made. Access Drive at Flush Hydrants on Route 161 East of Village – tabled Update on Park Benches – The benches are delivered and in the shed. We still need to get U bolts for the attachment fixtures. A discussion was held regarding getting the old wood benches off, repainting the frames, and installing the new benches. A date of May 20, 2006, was sent for park maintenance. If members will not be able to attend on that date, please let Tammy know. Illinois Funds E-Pay – have been advised that we will have to wait for the web page to be up and running before we can pursue this. East 2nd & Pine Road Project – A discussion was held regarding payment from motor fuel tax. We will need bids on the cost. President Guile will talk to Tom Anderson regarding the bids. Nowak made a motion for resolution for motor fuel tax to pay for the project, if motor fuel tax cannot pay, then the project will be paid out of the general fund. Abernathy seconded the motion. Roll call vote: McCoy – yes, Travis – yes, Abernathy – yes, Hohman – yes, Nowak – yes. Motion carried.
Approval of Mosquito Spraying – Board members reviewed the contract for mosquito spraying for the village. Contract is same as last year, two payments of $1,200.00, due 4/1/06 and 9/1/06. Roll call vote: McCoy – yes, Travis – yes, Abernathy – yes, Hohman – yes, Nowak – yes. Motion carried. Request by Water Customer for Reimbursement of Plumbing Bill – A resident was advised by the village that they may have a water leak. The resident got a plumber to repair the problem. There wasn’t a water leak and it was determined the meter was misread. A bill was presented to the village to pay for the plumber. Motion made by Abernathy, second by Travis to pay the bill for the plumber. Motion carried with no opposition. Trinity Lutheran PreSchool Request for Community Building May 11th – The request was approved for the preschool to use the building on May 11, 2006. Men’s Softball League Request – Jason Edwards – Jason Edwards (contact number 322-3111) and Tony Petrea were present to request use of the ball diamond for the Men’s Softball League. Games will start April 28, 2006, and finish September 1, 2006. This will be a 19 week season. The softball league will pay the Village once a month. Reservations are to be made with Toni Guile. Roll call vote: McCoy – yes, Travis – yes, Abernathy – yes, Hohman – yes, Nowak – yes. Motion carried. Road Closure Request From Don Anderson Company – A request was made by Don Anderson Company to close North Maple Street on May 19, 2006, to mix materials for road repairs. There was no objection to the road closure on that date. President Guile will contact Tom Anderson. Handheld Device for Meter Reading – The first quote the Village received was for $16,000. We have received another quote for $1,270 from a contact at Banyon. President Guile will continue to work on this. Dangerous Building Ordinance Violation – A discussion was held
regarding buildings which have been determined as dangerous and in violation
of Village Ordinance. There are currently three buildings in violation
of the ordinance. Information regarding each building was reviewed and
motions made to contact owners regarding repair or demolition of the
buildings.
Maintenance on Dugouts – Abernathy will look into the upgrading of the dugouts and present proposals for changes. Benches Along Bike Path – Abernathy discussed concrete pads along the bike path. He handed out information for benches. The proposal is to have a bench at the north end of the bike path and one in the middle between the church and road north of park. Abernathy and Travis will look into this proposal. Motion to adjourn by Travis, second by Abernathy. Motion carried. _______________________ ____________________________ |